COVID-19 Preparedness and Response Plan

Executive Order 2020-142 Preparedness Plan

Revised

08/14/2020

Trinity Lutheran School

4900 McCain Rd.

Jackson, Mi. 49201

Assurances

Trinity Lutheran School commits to implement the following as outlined in the governor’s Executive Order 2020-142.

Trinity assures that when it provides in-person instruction to its students without disabilities, the district will also provide in-person instruction to its students with disabilities, consistent with their non-public service plans.
Trinity assures that when schools are closed to in-person instruction, it will strive in good faith and to the extent practicable, based upon available resources, technology, training, and curriculum, as well as the circumstances presented by COVID-19, to provide equal access to any alternative modes of instruction to students with disabilities.
Trinity assures that during Phase 1, 2 or 3 it will close its buildings to anyone except:

School employees or contractors necessary to conduct minimum basic school operations consistent with a Preparedness Plan, including those employers or contractors necessary to facilitate alternative modes of instruction, such as distributing materials and equipment or performing other necessary in-person functions.
Food-service workers preparing food for distribution to students or their families.
Licensed child-care providers and the families that they serve.

Trinity assures that during Phase 1, 2, or 3 it will suspend athletics, after-school activities, and inter-school activities.

Phase 4

If we are in Phase 4, as described in the MI Safe Start Plan, the following will be adhered to:

PERSONAL PROTECTIVE EQUIPMENT

All staff will wear face masks when in classrooms, except (1) during meals and (2) unless face masks cannot be medically tolerated as documented through written and signed verification by a physician.
All staff and students in grades pre-kindergarten and up will wear face masks when in indoor hallways and common areas, except (1) during meals and (2) unless face masks cannot be medically tolerated as documented through written and signed verification by a physician, with parental consent for students.
Face masks are not required in preschool classrooms by children ages 3 and 4.
All students in grades kindergarten through 4 will not be required to wear face masks in their classrooms, unless (1) students do not remain with their cohort class throughout the school day and (2) come into close contact with students in another class.
All staff and students in grades 5-8 will wear face masks, except (1) during meals and (2) unless face masks cannot be medically tolerated as documented through written and signed verification by a physician, with parental consent.
We will not conduct indoor assemblies that bring together students from more than one classroom.
Face masks may be homemade or disposable level one/basic-grade surgical masks.

HYGIENE

Provide adequate supplies to support healthy hygiene behaviors.
Teachers will review the steps to properly wash hands. They will reinforce handwashing with soap and water for at least 20 seconds.
Post signs to reinforce proper handwashing techniques
Educate staff and students on how to cough and sneeze into their elbows, or to cover with a tissue. Used tissues should be thrown in the trash and hands washed immediately using proper hand hygiene techniques.
Systematically and frequently check and refill soap and hand sanitizers.
Limit sharing of personal items and supplies such as writing utensils.
Keep students’ personal items separate and in individually labeled cubbies, containers, or lockers.
Have portable hand sanitizing stations set up throughout the school.
Limit use of classroom materials to small groups and disinfect between use, or provide adequate supplies to assign for individual student use.

SPACING, MOVEMENT and ACCESS

Space students as far apart as feasible in classrooms, whether desks or tables are utilized. Arrange desks facing the same direction toward the front of the classroom.
Post signs on the doors of restrooms to indicate hand hygiene techniques.
When possible physical education class and music class will be held outside.
Restrict entrance to the school. Parents/adults who are not staff members will not go into the school past the office; unless given permission by school officials. All adults entering the building must wear a face mask.
DAY SCHOOL STUDENTS will enter and exit school through the door on the Northwest corner of the building by the playground. Parents are not allowed to come inside with them. If a parent needs to talk to the teacher or office staff they will come to the main door and into the office.
CHILDCARE AND PRESCHOOL STUDENTS will enter the building through the main door.

SCREENING STUDENTS AND STAFF

Cooperate with the local public health department regarding implementing protocols for screening students and staff.
Have a designated quarantine area and staff person to care for students and staff who develop signs or symptoms of COVID at school.
Students and staff who become ill with signs or symptoms of COVID will be placed in an identified quarantine area with a face mask in place, if able, until they can be picked up. Identified people caring for these children/staff will wear a face mask.
Families should have an emergency contact who is available to quickly come get students who get ill at school.
Symptomatic students and staff sent home from school will not be permitted to return to school until they have a note from a medical center or physician and/or a negative covid test result.
Staff will conduct daily self-examinations, including a temperature check, prior to coming to work. If they exhibit any new or unusual symptoms they will stay home. Staff members will contact the school administrator.
Families are encouraged to take each student’s temperature and monitor any symptoms at home each morning to avoid having their child sent home once arriving at school.
- If you can answer YES to any of the following screening questions, your child should NOT come to school. Please contact your doctor for medical advice regarding testing or patient care, and then contact the school office.
  - Screening questions:
    - Do you or anyone in your household have a fever, cough, diarrhea, rash on hands or feet or shortness of breath?
    - Does anyone in your household have any symptoms of a communicable disease like the cold or flu?
    - Do you live with anyone who has had close contact with a person diagnosed with COVID in the last 14 days?

TESTING PROTOCOLS FOR STUDENTS AND STAFF AND RESPONDING TO POSITIVE CASES

Cooperate with the local public health department regarding implementing protocols for screening students and staff.
Symptomatic students and staff sent home from school will not be permitted to return to school until they have a note from a medical center or physician and/or a negative covid test result.
Families will be notified of the presence of any laboratory positive or clinically diagnosed cases of COVID in the classroom and/or school to encourage closer observation for any symptoms at home.

RESPONDING TO POSITIVE TESTS AMONG STAFF AND STUDENTS

Cooperate with the local public health department if a confirmed case of COVID is identified, and in particular, collect the contact information for any close contacts of the affected individual from two days before he/she showed symptoms to the time when he/she was last present at the school. The Local Health Department will initiate contact tracing, following regular public health practice.
Notify local health officials, staff, and students immediately of any possible case of COVID while maintaining confidentiality consistent with the Americans with Disabilities Act and other applicable federal and state privacy laws.

FOOD SERVICE, GATHERING, AND EXTRACURRICULAR ACTIVITIES

Prohibit indoor assemblies that bring together students from more than one classroom.
If kitchen is used for lunch, keep distance between students as they get lunch. Serving and cafeteria staff will use barrier protection including gloves, face shields, and surgical masks.
All classes will eat lunch in their homerooms.
Sharing of food between students is strictly prohibited unless commercially packaged.
JPS will be providing a hot lunch program, but additional steps will be taken to ensure the safe preparation and distribution of the food.
- No shared condiment items like ketchup, mayo, etc. These items will be single serving packets.
Classrooms or outdoor areas can be used for meals, gatherings or extracurricular activities.
Recess will be conducted outside whenever possible. No more than one class will be allowed on the playground at the same time.

ATHLETICS

Comply with all guidance published by Michigan High School Athletic Association and the National Federation of State High School Associations.
The decision to provide a sport and/or extracurricular activity will be determined based on the health and safety of that specific activity and in compliance with the MHSAA. The school administrator will make those decisions at the time of the sport/activity season based on real time information.
Students, teachers, and staff must use proper hand hygiene techniques before and after every practice, event, or other gathering.
Every participant should confirm that they are healthy and without any symptoms prior to any event.
All equipment must be disinfected before and after use.
Indoor physical conditioning activities that require shared equipment are suspended. Outdoor physical conditioning activities are allowed while maintaining social distancing.
Each participant must use a clearly marked water bottle for individual use. There should be no sharing of this equipment.
Handshakes, fist bumps, and other unnecessary contact must not occur.
Large scale indoor spectator events are suspended. Large scale outdoor spectator events are limited to 100 people, and people not part of the same household must maintain six feet of distance from one another.
Spectators are allowed provided that face masks are used by observers and six feet of social distancing can be maintained at all times. Attention must be given to entry and exit points to prevent crowding.

CLEANING

Frequently touched surfaces including light switches, doors, benches, bathrooms will undergo cleaning with either an EPA-approved disinfectant or diluted bleach solution every four hours.
Student desks must be wiped down with either an EPA-approved disinfectant or diluted bleach solution after every class period.
Each room will be sanitized daily as part of our off hours cleaning.
Water fountains will be used to refill personal water bottles from home only.
Library, art, and any other community area will be cleaned after a class uses it.
Rooms occupied by an individual that tests positive for COVID will be closed until they are thoroughly disinfected.
Ensure safe and correct use and storage of cleaning and disinfection products, including storing products securely away from children, and with adequate ventilation when staff use products.
Staff must wear gloves, and surgical masks when performing all cleaning activities.

STUDENT TRANSPORTATION

(We do not provide busing for our students.)

Schools will clean and disinfect transportation vehicles (for school activities) before and after every transit route. Children will not be present when a vehicle is being cleaned.
Weather permitting, doors and windows will be open when cleaning the vehicle and between trips to let the vehicles thoroughly air out.
Weather permitting, consider keeping windows open while the vehicle is in motion to help reduce the spread of the virus by increasing air circulation, if appropriate and safe.

MEDICALLY VULNERABLE STUDENTS AND STAFF

Systematically review all current non-public service plans and 504 plans for accommodating students with special healthcare needs and update their care plans as needed to decrease their risk for exposure to COVID.
Enable staff who are high-risk for severe illness to minimize face-to-face contact and to allow them to maintain a distance of six feet from others and/or modify job responsibilities that limit exposure risk.
Create a process for students/families and staff to self-identify as high-risk for severe illness due to COVID and have a plan in place to address requests for alternative learning arrangements or work reassignments.

MENTAL & SOCIAL-EMOTIONAL HEALTH

Schools are to identify a point person or establish an access navigator to facilitate mental referrals, communications to families/students, and public-facing wellness materials.
Provide all staff with timely, responsive, and ongoing training/professional development.

STAFF TRAINING

Staff will undergo professional development in the following areas:
- Understanding and implementing the reopening plan
- Sanitation and disinfection of classrooms and work spaces
- Quarantine procedures and caring for sick students
- Teaching best practices in personal hygiene and social distancing our students
- Physical classroom layout for social distancing
- Assessing their own health and recognizing symptoms of COVID in others

INSTRUCTION

Make expectations clear to school leaders, teachers, and parents around remote instruction that include:
- Best practices for remote learning
- Grade-level proficiencies
- Modes of student assessment and feedback
- Differentiated support for students
- Guidance around daily instructional time and workload for different grades

Phase 5

If we are in Phase 5, as described in the MI Safe Start Plan, the following will be adhered to:

PERSONAL PROTECTIVE EQUIPMENT

Face masks are optional for students and staff when in classrooms. If a staff member or student has been identified to be at increased risk of illness by their physician, face masks should be worn.
All staff and all students in grades pre-kindergarten and up will wear face masks when in hallways and common areas, except (1) during meals and (2) unless face masks cannot be medically tolerated as documented through written and signed verification of a physician, with parental consent.
We will not conduct indoor assemblies that bring together students from more than one classroom with the possible exception of chapel which may be allowed if students can be distanced far enough apart and are able to wear masks.
Face masks may be homemade or disposable level one/basic-grade surgical masks.

HYGIENE

Provide adequate supplies to support healthy hygiene behaviors.
Teachers will review the steps to properly wash hands. They will reinforce handwashing with soap and water for at least 20 seconds.
Post signs to reinforce proper handwashing techniques.
Educate staff and students on how to cough and sneeze into their elbows, or to cover with a tissue. Used tissues should be thrown in the trash and hands washed immediately using proper hand hygiene techniques.
Systematically and frequently check and refill soap and hand sanitizers.
Limit sharing of personal items and supplies such as writing utensils.
Keep students’ personal items separate and in individually labeled cubbies, containers, or lockers.
Have portable hand sanitizing stations set up throughout the school.
Limit use of classroom materials to small groups and disinfect between use, or provide adequate supplies to assign for individual student use.

SPACING, MOVEMENT and ACCESS

Space students as far apart as feasible in classrooms, whether desks or tables are utilized. Arrange desks facing the same direction toward the front of the classroom.
Post signs on the doors of restrooms to indicate hand hygiene techniques.
Restrict entrance to the school. Parents/adults who are not staff members will not go into the school past the office unless given permission by school officials. All adults entering the building must wear a face mask.
DAY SCHOOL STUDENTS will enter and exit school through the door on the Northwest corner of the building by the playground. Parents are not allowed to come inside with them. If a parent needs to talk to the teacher or office staff they will come to the main door and into the office.
CHILDCARE AND PRESCHOOL STUDENTS will enter the building through the main door.

SCREENING STUDENTS AND STAFF

Cooperate with the local public health department regarding implementing protocols for screening students and staff.
Have a designated quarantine area and staff person to care for students and staff who develop signs or symptoms of COVID at school.
Students and staff who become ill with signs or symptoms of COVID will be placed in an identified quarantine area with a facial covering in place, if able, until they can be picked up. Identified person caring for these children/staff will wear a face mask.
Families should have an emergency contact who is available to quickly come get students who get ill at school.
Symptomatic students and staff sent home from school will not return to school until they can provide a negative test result from their doctor or other medical facility.
Staff will conduct daily self-examinations, including a temperature check, prior to coming to work. If they exhibit any new or unusual symptoms they will stay home. Staff members will contact the school administrator.
Families are encouraged to take each student’s temperature and monitor any symptoms at home each morning to avoid having their child sent home once arriving at school.
- If you can answer YES to any of the following screening questions, your child should NOT come to school. Please contact your doctor for medical advice regarding testing or patient care, and then contact the school office.
  - Screening questions:
    - Do you or anyone in your household have a fever, cough, diarrhea, rash on hands or feet or shortness of breath?
    - Does anyone in your household have any symptoms of a communicable disease like the cold or flu?
    - Do you live with anyone who has had close contact with a person diagnosed with COVID in the last 14 days?

TESTING PROTOCOLS FOR STUDENTS AND STAFF AND RESPONDING TO POSITIVE CASES

Cooperate with the local public health department regarding implementing protocols for screening students and staff.
Symptomatic students and staff will not return to school until they can provide a negative test result from their doctor or other medical facility.
Families will be notified of the presence of any laboratory positive or clinically diagnosed cases of COVID in the classroom and/or school to encourage closer observation for any symptoms at home.

RESPONDING TO POSITIVE TESTS AMONG STAFF AND STUDENTS

Cooperate with the local public health department if a confirmed case of COVID is identified, and in particular, collect the contact information for any close contacts of the affected individual from two days before he/she showed symptoms to the time when he/she was last present at the school. The Local Health Department will initiate contact tracing, following regular public health practice.
Notify local health officials, staff, and students immediately of any possible case of COVID while maintaining confidentiality consistent with the Americans with Disabilities Act and other applicable federal and state privacy laws.

FOOD SERVICE, GATHERING, AND EXTRACURRICULAR ACTIVITIES

If kitchen is used for lunch, keep distance between students as they get lunch. Serving and cafeteria staff will use barrier protection including gloves, face shields, and surgical masks.
All classes will eat lunch in their homerooms.
Sharing of food between students is strictly prohibited unless commercially packaged.
JPS will be providing a hot lunch program, but additional steps will be taken to ensure the safe preparation and distribution of the food.
- No shared condiment items like ketchup, mayo, etc. These items will be single serving packets.
Classrooms or outdoor areas can be used for meals, gatherings or extracurricular activities.
Recess will be conducted outside whenever possible. No more than one class will be allowed on the playground at the same time.

ATHLETICS

Comply with all guidance published by Michigan High School Athletic Association and the National Federation of State High School Associations.
The decision to provide a sport and/or extracurricular activity will be determined based on the health and safety of that specific activity and in compliance with the MHSAA. The school administrator will make those decisions at the time of the sport/activity season based on real time information.
Students, teachers, and staff must use proper hand hygiene techniques before and after every practice, event, or other gathering.
Every participant should confirm that they are healthy and without any symptoms prior to any event.
All equipment must be disinfected before and after use.
Each participant must use a clearly marked water bottle for individual use. There should be no sharing of this equipment.
Handshakes, fist bumps, and other unnecessary contact must not occur.

CLEANING

Frequently touched surfaces including light switches, doors, benches, bathrooms will undergo cleaning with either an EPA-approved disinfectant or diluted bleach solution every four hours.
Each room will be sanitized daily as part of our off hours cleaning.
Rooms occupied by an individual that tests positive for COVID will be closed until they are thoroughly disinfected.
Ensure safe and correct use and storage of cleaning and disinfection products, including storing products securely away from children, and with adequate ventilation when staff use products.

STUDENT TRANSPORTATION

(We do not provide busing for our students.)

Schools will clean and disinfect transportation vehicles (for school activities) before and after every transit route. Children will not be present when a vehicle is being cleaned.

MEDICALLY VULNERABLE STUDENTS AND STAFF

Systematically review all current non-public service plans and 504 plans for accommodating students with special healthcare needs and update their care plans as needed to decrease their risk for exposure to COVID.
Enable staff who are high-risk for severe illness to minimize face-to-face contact and to allow them to maintain a distance of six feet from others and/or modify job responsibilities that limit exposure risk.

MENTAL & SOCIAL-EMOTIONAL HEALTH

Schools are to identify a point person or establish an access navigator to facilitate mental referrals, communications to families/students, and public-facing wellness materials.
Provide all staff with timely, responsive, and ongoing training/professional development.

STAFF TRAINING

All staff and student training will have already taken place in Phase 4. If we start school at Phase 5 or higher, staff will go through training described in Phase 4.

Phase 6

This opening plan will be set into motion based on the new realities at the start of a new quarter or semester (based on entering into Phase 6).

Staff & Student Training

All staff and student training will have already taken place in Phase 4

Arrival & Health Screening:

Normal (pre-covid) school policies and procedures will be followed.

Limit on Visitors

Normal (pre-covid) school policies and procedures will be followed.

Screening of Children during the Day

Continuation of the following phase 5 policies and procedures..
- Students who do not feel well will be sent to the school office. The office staff will screen the child to determine whether they may return to class, or need to be quarantined in the sick room until a parent or emergency contact can pick them up.
  - The sick room will be thoroughly disinfected after each student use.

Testing and Responding to Positive Cases

Continuation of the following phase 5 policies and procedures:
- Any staff or student that tests positive for COVID will not return to school until they can provide a negative test result from their doctor or other medical facility.
- The school will notify parents of any laboratory positive or clinically diagnosed cases of COVID. Student/staff identities are always kept confidential.

Personal Protective Equipment

Normal (pre-covid) school policies and procedures will be followed.
- A student or staff member may request to continue to wear a mask. The decision for approval of this request will be up to the principal.

Cleaning and Sanitizing

Continuation of the following Phase 5 policies and procedures:
- Each room will be sanitized daily as part of our off hours cleaning.
- Each classroom has a hand sanitizing station that will be used regularly.
  - Hand sanitizer stations will also be added to common spaces throughout the building.
- Rooms occupied by an individual that tests positive for COVID will be closed until they are fully disinfected.

Social distancing

Normal (pre-covid) school policies and procedures will be followed.

Food Service

Normal (pre-covid) school policies and procedures will be followed.

Trinity Roadmap 2021

Assurances